Lawn care invoice template

You help keep lawns healthy, beautiful, and full of lush green grass – what are you doing spending your time on burdensome administrative tasks, like invoicing? Use one of our attractive, fully customizable invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets to get paid properly and promptly for all your hard work. It will help you head back outside where that grass needs to be cut.

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Choose the best invoice template for your lawn care business

Lawn care

Whether you are seeding and fertilizing a lawn, laying down sod, or providing regular lawn mowing services – this invoice template can be used for all of your customers. Simply add lines to include all the details of the work you’ve done.

Gardening

From flower selection, to soil preparation and weeding, you provide valuable gardening experience and expertise to your customers. Make sure your invoices compensate you for all your hard work with this free, easy-to-use, invoice template.

Landscaping

When customers need your expert landscaping services – you come to the rescue to transform their lawns and gardens into a thing of beauty. Use this free invoice template for all those times you performed your landscaping magic.

When customers need your expert services, you transform their lawns and gardens into a thing of beauty. Use this free landscaping invoice template for all those times you performed your landscaping magic.

Municipal

You keep city-owned parks and green spaces in tip-top shape. Make sure your finances are also in fine shape with this easy-to-use invoice template. It can be modified for multiple city locations and retainer services.

Pool services

If you provide pool maintenance and cleaning along with your lawn care service, this free invoice template will make invoicing a breeze. Add lines to include all the work you’ve done, as well as to bill for the materials and supplies you’ve used.

Take the next step

You’ve made your life easier with a great invoice template. Now find out how much more Wave can do for you and your business by trying our 100% free invoicing and accounting software.

Alternatives to using lawn care invoice templates

Make your lawn care business a success by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and powerful accounting.

Why lawn care professionals should send great invoices

You make the world a more beautiful, green place. You love what you do, but that doesn’t mean it’s easy. You should be paid fairly and promptly for your lawn care and gardening expertise – so you need an invoice that clearly details the labor required by you and/or your crew, as well as all the associated costs for planting trees, flowers, and grass.

No cookie-cutter invoice will do, as no two jobs are ever the same. Your invoice needs to be flexible enough to capture the specific requirements requested by each customer.

Your invoices should also look as great as your work. A well-designed, professional invoice adds to your outstanding reputation.

How to fill out your lawn care invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
5. Dates: Include the date when your invoice has been issued and the date when payment is due.
6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
9. Total: Outline the total amount due from the customer, after tax.
10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for a lawn care professional

A lovely, healthy green lawn needs just the right amount of sun, fertilizer, and water. Make sure your invoices have all the right ingredients to make sure you are paid on time by following these important steps.

• Browse through our beautiful selection of invoice templates designed especially for lawn care professionals in different colors and styles
• Pick the one you like and download it in the format that works best for your business – Word, Excel, PDF, Google Docs, or Google Sheets. It’s free!
• Insert your business name and up-to-date contact information, including your cell phone number and email address. If you offer additional services, such as landscape design or pool cleaning and maintenance – add it here too
• Insert your beautiful lawn care logo, website address, and any other graphics you’d like
• Insert your client’s name and contact information
• Generate a unique invoice number
• Add the date of the invoice and the date the payment is due
• Insert a detailed list of your lawn care services, along with a description of each, and the hourly or flat rate

• Include a list of items to be billed to the customer, such as grass seed, rolls of sod, fertilizer, and other lawn care supplies, with descriptions and costs for each
• If you included other services, such as landscaping, or flower and tree planting, add more lines to include all you did. This template is easily tailored to make sure you cover all the services provided
• If you are including a discount for a regular lawn care or gardening customer, or a city or municipality that hires you on an on-going basis, make sure you mention the discount so your client knows they are receiving a lower price for your experience and expertise
• Calculate the total price, including all applicable taxes, and enter the total
• Include your payment terms, including the methods of payment you accept
• Because this is a fully-customized template, there is room for you to add lines for a personal note to thank the customer for their business, and to ask them to refer you to their family and friends
• Save a copy – and send off the invoice!

Ready to send professional invoices?

When is the right time to send an invoice to your lawn care customers?

Instead of invoicing on completion of the service, many lawn care professionals ask for a percentage of the cost up front, with the remainder when the service is completely finished, or at each maintenance interval.

If you are on retainer for your lawn care or gardening services to a corporate client, or to a city or municipality, you might want to invoice at regular intervals to keep the revenue coming in.

Whatever payment method you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Invoicing tips for lawn care professionals

Keep a timesheet

If you are providing your services at an hourly rate, accurately track your billable hours and include your timesheet as an attachment to your lawn care invoice so your client knows exactly how much work you have done. If you are working on retainer and it outlines a maximum number of hours, your timesheet will show when extra charges need to be included.

Include your professional recommendations

Include a few lines to describe any future lawn care or gardening services you think would be beneficial to help your customers’ lawns stay looking their best. You could also include links to interesting articles and gardening blogs. It shows you are thinking about their best interests and are providing them with your expert opinion.

Include a payment due date